How to Approve Payments: A Practical Guide
A payment approval sheet is the document that answers a simple question before money leaves the business: has this payment been checked, and does someone with a
Read guide →Finance & Administration
Petty cash, invoicing, budgets, expenses and admin controls, keep the money side of the office accurate and auditable.
13 guides · 51 templates
Guides
How to Claim Expenses: A Practical Guide
An expense claim form is how an employee gets reimbursed for money they spent on the company's behalf, client dinners, mileage, hotel stays, materials bought o
Read guide →How to Claim Travel Expenses: A Practical Guide
A travel expense form records everything an employee spent on a business trip, flights, hotels, meals, taxis, parking, in one place, with receipts, so it can
Read guide →How to Plan a Monthly Budget: A Practical Guide
A monthly budget planner sets out what the business expects to spend in the coming month, line by line, against what it expects to earn. It's not an accounting
Read guide →How to Raise a Purchase Requisition: A Practical Guide
A purchase requisition is how an employee formally asks the business to buy something. It is not an order, it's the request that comes before the order. Done p
Read guide →How to Reconcile Cash: A Practical Guide
Cash reconciliation is the check that the cash you should have matches the cash you actually have. You compare the book balance, what your records say, agains
Read guide →How to Request an Asset Purchase: A Practical Guide
An asset purchase request is the formal ask before the business buys something it will own and use for years, machinery, vehicles, computers, furniture, major
Read guide →How to Run a Petty Cash Log: A Practical Guide
A petty cash fund is a small pool of physical cash kept on hand for minor, immediate expenses, courier fees, parking for a client visit, a box of pens bought o
Read guide →How to Schedule Supplier Payments: A Practical Guide
A supplier payment schedule is the plan for who gets paid, how much, and when, usually covering the next four to eight weeks. It turns a pile of invoices with
Read guide →How to Track Invoices: A Practical Guide
An invoice tracker is the register of every invoice your business issues to customers, what was billed, to whom, for how much, and whether it's been paid. Unpa
Read guide →Invoicing Basics for Small Firms
Getting paid is not the same as doing the work. Many small firms are excellent at delivering and terrible at invoicing, late invoices, vague invoices, invoices
Read guide →Petty Cash Controls That Survive an Audit
Petty cash is the smallest amount of money in most businesses, and the hardest to account for. A hundred small payments, each too trivial to chase individually
Read guide →Small Business Finance Documents: The Starter Kit
Most small businesses don't fail from bad ideas. They fail from bad money handling: expenses nobody approved, invoices nobody chased, cash that disappears betwe
Read guide →Related templates
Ready-to-use documents from the Finance & Administration template collection.
Petty Cash Log Sheet
A log sheet for recording petty cash in and out.
View template →Purchase Requisition Form
A form for requesting approval before a purchase is made.
View template →Payment Approval Sheet
A sheet for approving payments before they are released.
View template →Invoice Tracker
A tracker for invoices issued and payments received.
View template →Expense Claim Form
A form for claiming work expenses with receipts attached.
View template →Monthly Budget Planner
A planner for setting and tracking a monthly office budget.
View template →Supplier Payment Schedule
A schedule for planning supplier payments by due date.
View template →Cash Reconciliation Sheet
A sheet for reconciling cash on hand against records.
View template →Travel Expense Form
A form for claiming business travel expenses.
View template →Asset Purchase Request Form
A form for requesting approval to buy a business asset.
View template →Customer Credit Application Form
Assess new customers before offering trade credit, with references and approval trail.
View template →Payment Reminder, First Notice
A polite first reminder for an overdue invoice that preserves the relationship.
View template →Payment Reminder, Second Notice
A firm second reminder for seriously overdue invoices, with escalation warning.
View template →Final Notice Before Action
A last demand before debt recovery steps, with payment deadline.
View template →Dividend Voucher
Document dividend payments to shareholders with declaration details.
View template →12-Month Cash Flow Forecast
Forecast cash in, out and closing balance month by month to spot shortfalls early. Excel workbook.
View template →Break-Even Calculator
Find how many units or how much revenue you need to cover all costs. Excel workbook.
View template →Business Budget and Cash Flow Tracker
Plan your annual budget by category and track monthly cash flow against it, with variances and a closing cash balance. Excel workbook.
View template →Expense and Petty Cash Register
Record day-to-day business expenses and every movement in and out of the petty cash float, with a running balance and totals by category. Excel workbook.
View template →Petty Cash Voucher
A voucher for paying a small cash expense from the petty cash float.
View template →Payment Voucher
A voucher for recording a payment once it is approved.
View template →Receipt Voucher
A voucher for acknowledging money received.
View template →Journal Voucher
A voucher for recording a journal entry between accounts.
View template →Credit Note
A note reducing what a customer owes on an invoice.
View template →Debit Note
A note charging an extra amount on an invoice.
View template →Daily Cash Book
A daily record of cash received and cash paid, with a closing balance checked against the cash counted.
View template →Bank Reconciliation Statement
A statement reconciling the bank statement balance to the cash book balance, with outstanding items listed and explained.
View template →Monthly Financial Report
A monthly summary of income, expenses, cash, receivables and payables, with budget variances, notes and actions.
View template →Customer Statement
A statement of account for one customer: opening balance, invoices issued, receipts received, and the amount now due.
View template →Vendor Statement
A statement of account for one supplier: opening balance, invoices received, payments made, and the amount now payable.
View template →Financial Audit Checklist
A finance-specific audit checklist covering assertions, sampling, and tests for vouchers, ledger, bank reconciliation, payroll, fixed assets and financial statements.
View template →General Ledger
Keep the ledger for every account in one workbook, with opening balances, running balances, and a check that the books balance. Excel workbook.
View template →Accounts Payable Register
Track every supplier invoice, what has been paid, what is still outstanding, and how old each balance is. Excel workbook.
View template →Trial Balance
Check that total debits equal total credits at the end of a period, with a difference figure that flags any imbalance. Excel workbook.
View template →Payroll Register
Record one pay period for every employee: gross pay, deductions, net pay, and employer contributions, with period totals. Excel workbook.
View template →Depreciation Schedule
Work out the depreciation charge, accumulated depreciation, and net book value for each fixed asset. Excel workbook.
View template →Profit and Loss Statement
Show revenue, costs and net profit month by month, with every total calculated by formula. Excel workbook.
View template →Balance Sheet
Set out assets, liabilities and equity at a reporting date, with a built-in check that the balance sheet balances. Excel workbook.
View template →Accounts Receivable Register
Track what each customer owes, receipts applied to each invoice, running balances and ageing. Excel workbook.
View template →Expense Report
Report expenses by category against budget for a month, with a multi-employee roll-up. Excel workbook.
View template →Cash Flow Statement
Report actual cash flows classified into operating, investing and financing activities, with opening and closing cash. Excel workbook.
View template →Budget Variance Report
Compare budget with actual by category, explain variances, compare with the prior period and roll up by department. Excel workbook.
View template →Annual Business Plan
A complete yearly plan for the whole business, covering objectives, market, products, operations, marketing, people, finances, milestones, and risks.
View template →Strategic Plan
A multi-year plan setting the direction for a business, with vision, mission, objectives, SWOT analysis, strategic initiatives, measures, and a review cycle.
View template →Annual Operating Plan
The working plan for a year, turning strategy into department targets, resourcing, a budget, key milestones, and governance and reporting.
View template →Departmental Business Plan
A business plan for one department, covering its objectives, performance indicators, services, work plan, budget, staffing, dependencies, and risks.
View template →Management Review Report
An organisation-level review of performance during a period against plan, covering key measures, the financial summary, what went well and what did not, risks, decisions needed and actions agreed.
View template →Monthly Management Report
A whole-business monthly report covering financials, operations, people, risks and exceptions, actions agreed and priorities for next month.
View template →Quarterly Performance Report
A quarterly report of KPI performance against target, with variance commentary, performance by department, risks and outlook, and actions for next quarter.
View template →Annual Business Report
A year in review for the whole business, with a financial summary, achievements, challenges and how they were handled, people, customers and markets, and the outlook for next year.
View template →Delegation of Authority Matrix
A matrix showing who can approve each type of decision or spend, with approval limits for the Board, Managing Director, Department Head and Manager, dropdowns for each limit, and summary counts calculated automatically.
View template →