Payment Voucher
A voucher for recording a payment once it is approved.
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What’s Included in This Resource
Every resource on The Office File provides a complete toolkit rather than an empty, unhelpful document shell:
- Editable Microsoft Word (.docx) template
- Printable PDF version
Sample included: Example: Payment Voucher in use. Recording a payment once it is approved: who was paid, how, against which invoice, and which accounts it was charged to.
How to Use This Template
Follow these practical steps to customize and roll out this procedure with your team:
1. Fill in the payee and invoice
Write the payee, the invoice or reference number, and a short description of the goods or services.
2. Tick the payment method
Tick cash, bank transfer, or cheque, and write the bank account details where they apply.
3. Enter the debit and credit accounts
Enter each account in the table and check that the debit and credit totals agree.
4. Collect the signatures
The voucher is prepared, checked, and approved before payment, and the payee signs on receipt.