Employee Promotion Letter
A letter confirming an employee's promotion, with the new role, salary, effective date and changed terms.
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What’s Included in This Resource
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- Editable Microsoft Word (.docx) template (182 KB)
- Printable PDF version (59 KB)
Sample included: Example: Employee Promotion Letter in use. Confirming a promotion in writing: new role, new salary, effective date, reporting line and any changed terms, with an acceptance section.
How to Use This Template
Follow these practical steps to customize and roll out this procedure with your team:
1. Address the letter
Write the employee's name and address, the date, and the new role.
2. Set out the promotion
Fill in the new job title, salary, effective date and reporting line.
3. Note any changed terms
Record anything else that changes, such as hours or benefits, and confirm the rest stays the same.
4. Send and file the acceptance
Send the letter, ask the employee to sign the acceptance, and file the signed copy.