Visitor Pass
A printable visitor pass for every visitor to the office.
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The same document in 9 designs, same content and editable fields, different styling. Pick the design you like and download that version. Click any design to preview it larger before downloading. The Sample card shows a completed example, filled in with sample details.
Classic Navy
Executive Charcoal
Modern Minimal
Compact
Burgundy
Forest
Teal Professional
Warm Copper
Mono
Sample
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What’s Included in This Resource
Every resource on The Office File provides a complete toolkit rather than an empty, unhelpful document shell:
- Editable Microsoft Word (.docx) template (182 KB)
- Printable PDF version (85 KB)
- Completed example (PDF) showing the template filled in with sample details (79 KB)
Sample included: Example: Visitor Pass in use. Giving every visitor a visible pass: name, company, host, areas authorised, and time in and out, with the pass returned at the door.
How to Use This Template
Follow these practical steps to customize and roll out this procedure with your team:
1. Fill in the pass before the visitor enters
Complete the pass details, check ID, and write the pass number in the visitor register.
2. Hand over the pass card
Cut out the pass card and ask the visitor to wear it where it can be seen at all times.
3. Keep visitors to authorised areas
Visitors go only to the areas named on the pass, escorted where the host requires it.
4. Collect the pass on exit
Record the time out, take the signature, and file the pass with the register.